2020 Applications

Traders Application

Equinox Festival encourages and supports ethical trade and so any information about how you trade in this way would be useful to support your application.

Traders using minimal power or renewable energy will be given preference and traders demonstrating reasonable prices will be looked on more favourably.


We advise that you read the Trading Conditions before you complete the application.

Please email any queries to equinoxfestivaltraders@gmail.com

Closing date for applications is 30th April 2020

We have limited space for traders so please make your application stand out from the rest!

  • Pitches are individually priced, based on stall type, stall frontage, staff tickets and power requirements.
  • If your application is successful, full payment must be made by 30th June 2020.
  • A refundable bond of £100 per non-food trader and £200 per food trader will be required to ensure traders leave their pitches clean and tidy and adhere to conditions of trading.
  • Please take care to ensure you have completed ALL the information requested and continue on separate sheets if necessary-we won’t be able to consider your application until we have received everything we need from you, this includes documentation such as insurance, etc.
  • Having traded at Equinox in the past does not guarantee automatic acceptance to trade at our next event- we need to vary what we offer within the limited space available to keep it interesting for our festival goers and will rotate stalls attending.
Before filling in this form, we recommend you read through it first to make sure you have all the relevant information required. Forms cannot be saved and if you're unable to complete the form you will have to start again.

1. Your Information

Some basic information about you
How can we get in touch?
Where do you live?

2. Stall Category

Food Concession.
Market Stall - Pre Packaged Food Items.
Market Stall - No Food.
Complementary Therapy.
Information/ Charity Stall - No Sales.
Workshop-No Sales.

3. Description/Ethnicity of stall, Information

Please describe the nature of your concession/stall.
If selling ethnic goods, please list the country of origin or influence
In what ways would your stall enhance our festival?

4. Menu/Product List

Tell us, in detail, in the space provided, what you would like to sell, Please be sure to include prices for your items.
NON FOOD TRADERS- you don’t need to list every single item but be sure to include main items, themes of style etc and % of stall dedicated to items- eg 75% clothing, 25% facepainting
FOOD CONCESSIONS- we will take care to book a range of types of foods and beverages, so we ask that you please stick to selling what you include on your menu in this application.
You also don’t need to include every single item- eg ‘a range of sandwiches, cakes and flapjacks’ is fine.
Have you traded at festivals before? Please give details of previous events.

5. Dimensions of your stall

What are your stall and pitch dimensions (In meters)?
Stall Width
Stall Depth
Pitch Width (must be no wider than stall width)
Pitch Depth
Behind Stall Support:

6. Power Requirements

Does your pitch require power?
Yes
No
Will you have your own power supply?
T&C’s below apply. Please note - WE DO NOT ALLOW YOU TO BRING YOUR OWN GENERATOR ON SITE

Yes - Solar Panels
No
If you require power and dont supply your own, what connection do you need?

I do not require any 16 Amp connections
16 Amp - 1 Connection
16 Amp - 2 Connection
16 Amp - 3 Connection
16 Amp - 4 Connection

I do not require any 32 Amp connections
32 Amp - 1 Connection
32 Amp - 2 Connection
32 Amp - 3 Connection
32 Amp - 4 Connection

ALL OUR TRADERS MUST BRING A 40 METRE 16 OR 32 AMP CABLE TO PLUG INTO OUR DISTRIBUTION BOARDS. IF IN DOUBT OF WHAT IS REQUIRED, PLEASE EMAIL equinoxfestivaltraders@gmail.com

7. Water Requirements

There will be shared standpipes in the centre of the catering area.
If you are a caterer and will produce waste water, please make a good estimate of how much grey water you will produce in one day of trading.

8. Disabled Access

Will any of your staff have access/mobility issues that we need to consider if assigning a pitch?
Yes
No

9. Your Staff

Total Number of Staff aged 18+
Total Number of youth aged 13-17
Total Number of Children aged 12 and under

10. What day and approximate time would you expect to arrive on site?

(Check Trading Conditions)

11. Replenishing Stock

Will you need to go off-site for replenishing stock during the festival?
Yes
No
If you select Yes, Conditions will apply.

12. Vehicles

We have limited room for park-on vehicles within the main site.
Each trader is permitted one support vehicle only within the arena area which must remain stationary for the duration of the event.
Will you have a support vehicle?
Yes
No
If Yes, please describe the vehicle and include dimensions.

13. (FOOD TRADERS ONLY) We ask to you provide free meals for equinox festival performers/crew.

Meal tickets to be allocated; free meals to include a hot drink (please tick)
No, I am a non-food trader.
Yes I will and can provide 40 Free Meals
Yes I will and can provide more than 40 meals...

14. What would you like to pay for this pitch?

15. Paper work & Legalities

I have copies of the following documentation:
RISK MANAGEMENT PLAN (INCLUDING FIRE RISK AND STRUCTURAL INSTABILITY RISK) (All Traders)
PUBLIC LIABILITY INSURANCE (All Traders)
EMPLOYEE LIABILITY INSURANCE (If Appropriate)
GAS SAFETY CERTIFICATE (Traders using mobile gas appliances)
PAT TEST CERTIFICATE OR ELECTRICAL SYSTEMS TEST CERTIFICATE (All Traders)
FOOD HYGIENE CERTIFICATE FOR ALL STAFF (Food Traders)
WRITTEN FOOD SAFETY MANAGEMENT PLAN (Food Traders)
PROOF THAT THE FOOD BUSINESS IS REGISTERED WITH ENVIRONMENTAL HEALTH OFFICE IN THE AREA WHERE YOU OPERATE OR WHERE THE UNIT IS KEPT AND YOUR FOOD HYGIENE RATING (Food Traders)
WRITTEN FOOD SAFETY MANAGEMENT PLAN (Food Traders)
3 Recent photos of my stall (All Traders)
Full menu and price list. (Food Traders)
NB: No pitches will be offered without presentation of current documentation. Any documentation which will renew prior to the event must be emailed to us as soon as the updated documents are available.

IMPORTANT: When you submit this application, you will receive an email - please reply to the email with the relevant documention attached.
Please check your spam folder if you haven’t received this email


Trading Conditions

Please confirm you have read the Equinox Festival Trading Conditions and that you agree to abide by these and all licensing conditions for the event

I have read and understand the Equinox Festival Trading Conditions
I agree to abide by these and all licensing conditions for the event

Get your tickets

skiddle.com is our ticket provider, so click the button and head over there to grab your tickets before they're all gone!